Eligible applicants must fulfil the following criteria:
(A) Requisite number of written quotation:
- For every procurement of equipment or other goods or services for the purposes of or in relation to the project, the aggregate value of which does not exceed HK$50,000, the applicant itself (versus its agents or sub-contractors) shall obtain written price quotations from at least two suppliers or service providers. The procurement contract should, unless otherwise justified by the applicant and agreed by the Secretariat, be awarded to the supplier or service provider submitting the lowest conforming price quotation.
- For every procurement of the equipment or other goods or services for the purposes of or in relation to the project, the aggregate value of which exceeds HK$50,000 but does not exceed HK$300,000, the applicant itself (versus its agents or sub-contractors) shall obtain written price quotations from at least three suppliers or service providers. The procurement contract should, unless otherwise justified by the applicant and agreed by the Secretariat, be awarded to the supplier or service provider submitting the lowest conforming price quotation.
- For every procurement of the equipment or other goods or services for the purposes of or in relation to the project, the aggregate value of which exceeds HK$300,000 but does not exceed HK$1,400,000, the applicant itself (versus its agents or sub-contractors) shall obtain written price quotations from at least five suppliers or service providers. The procurement contract should, unless otherwise justified by the applicant and agreed by the Secretariat, be awarded to the supplier or service provider submitting the lowest conforming price quotation.
- For every procurement of the equipment or other goods or services for the purposes of or in relation to the project, the aggregate value of which is more than HK$1,400,000, the applicant shall follow an open procurement process. Channels which are easily accessible by the general public shall be used to publicise the tender notices.
(B) Justification to provide the minimum number of quotations for purchase:
- Full justifications must be provided if the minimum number of quotations for purchase as requested cannot be obtained.
- The applicant should submit the requisite number of quotations at the time of application as evidence of proper quotations.
- To facilitate vetting by the Secretariat and the Committee, applicants should ensure that the quotations submitted are comparable as far as practicable (e.g. covering the same functions of the proposed system, or equipment of the same functionalities).
- Where necessary, an applicant may be requested by the Secretariat to obtain additional quotations or references to support the cost of equipment, other goods and services.
